Levi Watkins Learning Center Policy Overview

The Levi Watkins Learning Center (LWLC) allows Alabama State University (ASU) students, administrators, organizations, faculty and staff, the use of spaces within the library. The LWLC provides access to space for uses consistent with the Library’s mission, particularly the LWLC’s responsibility to provide learning opportunities, research, scholarship and cultural activities.

Reservations

All reservations pertaining to the Civil Rights Courtyard, the Lecture Hall and Seminar Room must approved by the Library Dean. To reserve these spaces, please contact the ASU Office the Facilities Coordinator (W-235 Acadome) at least 3 weeks in advance of the event. The room will not be reserved until final approval of the facility request form. You must also receive written confirmation of approval prior to announcing the event from the LWLC. The use must follow the policies and procedures of the LWLC.

The LWLC reserves the right to evaluate whether a proposed activity is consistent with its mission. The LWLC also reserves the right to deny any requests for the use of space based on the nature of the intended activity as it relates to the intended purpose of the space.

Room Description/ Use

Spaces on the first floor can be reserved by students, faculty, staff, and administrators. These spaces lend themselves to culturally based programs, including lectures, symposia, book discussions, workshops, poetry reading and forums. The spaces include: the Civil Rights Courtyard, the Lecture Hall and the Seminar Room.

Other spaces open for programming in the library includes academic areas, solely designated for the purpose of teaching and learning. These spaces include: faculty development rooms, labs, studios and information commons. Spaces will be made available if all stated procedures are followed. Request for space will be prioritized based on its proposed uses.

Priority for space will be given to activities with an academic focus, activities proposed by University administrators or academic departments, activities proposed by student academic and service organizations. Finally, request from entities outside of the University will be given considerations based on how well the requests corresponds to the LWLC mission, availability and the nature of the activity. Request for recurring events are generally not approved for space reserved in the LWLC.

Levi Watkins Learning Center
Special Events Spaces Policies & Procedures

Reservations

All reservations pertaining to the Civil Rights Courtyard, the Lecture Hall, and Seminar Room must approved by the Library Dean. To reserve these spaces, please contact the ASU Office the Facilities Coordinator (W-235 Acadome) at least 3 weeks in advance of the event. You must receive written confirmation of approval prior to announcing the event.

Cancellations

The LWLC requires at least 24 hours notice of a meeting or event cancellation, except in the case of inclement weather. In unforeseen emergencies in which the library has to cancel a meeting, the library will attempt to give the group as much notice as possible.

Responsibility/Liability

Users of this space must comply with LWLC General Policies. The user must take full responsibility for the activity and must adhere to the Library's policies, rules and procedures. The library will not assume responsibility for security issues or loss of property in connection with the event or those in attendance. Campus organizations must have an advisor present for any function to take place in the LWLC.

Capacity

The number of attendees for all activities must not exceed the capacity (see below) of the reserved space.

SPACE CAPACITY
Civil Rights Courtyard
Lecture Hall (Rm 164) 75
Seminar Room (Rm 328) 27

Hours

All activities must be held during Library hours Monday through Friday. Events must end ½ hour before Library closing.

Recording

Recording of activities including audio, filming, and photographs must be approved by the Library in advance. Recording is restricted to the area where the activity is held.

Media Equipment

All media equipment needs must be requested in advance of the special event.

Food, Drinks, and Alcohol Beverages

No food or drink allowed in the Library.

Publicity

Groups may not state nor imply that the Library is sponsoring their meeting or event. Publicity announcing meetings should in no way imply Library sponsorship. Only those activities sponsored by the LWLC will be advertised by the Library.

Registration and Signage

All activities must take place within the assigned area including registration. Signage or informational materials such as announcements and invitations must be approved by the ASU Publications Department. No tape or adhesive of any kind may be used on the walls or the furniture.

Security

Security for activities is encompassed within the routine duties of the Library's Security Office to monitor and secure the building and its occupants. No admittance to events other than through the library's main front entrance unless approved in advance in order to protect the library security. Additional security needs and use of outside security persons must be cleared in advance with ASU Department of Public Safety.

Exhibitions

Those requesting to exhibit in the Library must take full responsibility for the materials and persons involved in the installation, display, and removal of the exhibit. The Library provides no assistance in the installation and removal of the exhibit. The Library will not insure the exhibit and has no responsibility or liability for the theft or damage of materials on exhibit or injury of the persons who install and remove the exhibit. Activities such as receptions, media coverage, and exhibit hours must adhere to the same rules, regulations, and procedures as all other activities in the space. Any exceptions must be documented in a written agreement signed by the Dean of the Library and the exhibitor.

Set-up and Clean-up

The Library provides the following equipment to be set-up in the Civil Rights Courtyard and the Lecture Hall: folding chairs, projectors, podium, and microphone. If an alternative set-up is desired the user will be responsible for the physical arrangement of the space. All set up with furniture and equipment in the space must be returned to its original arrangement after an event. No tape or adhesive of any kind may be used on the walls or the furniture.

The user is responsible for cleaning the space at the close of the activity (remove paper, clean table tops, take down signs, and place trash in cans, etc) and advising Library of any damage to or problems with facilities, furnishings or equipment. All reserved spaces/rooms must be left in a clean and orderly condition. Failure to do so may affect future bookings.

Additional Policies

Seminar Room

The Seminar Room is available for small group meetings, seminars and workshops. This spaces is not available for the following:

Civil Rights Courtyard

The Civil Rights Courtyard is a part of the LWLC and is open to students, faculty, administrators, staff and the general public.

All Visitors

Art Gallery

Art Shows

Receptions & Special Events

Art Openings, receptions and other special events will follow the policies for "Special Events Spaces."

Levi Watkins Learning Center Teaching & Learning Spaces (Faculty) Policies and Procedures

Room Description/ Use

The LWLC provides flexible Teaching & Learning Spaces to support teaching, learning and research at ASU. The Teaching & Learning Spaces for Faculty include: faculty research & development rooms, guest research rooms and information commons. These spaces in the LWLC are ideal for ASU faculty to conduct research, to facilitate informal classes and to host small group meetings and seminars.

Reservations

To reserve a Teaching & Learning space, ASU faculty can complete an online reservation request form at least 3 weeks in advance. (EXCEPTION: Requests for Faculty Research Rooms are due during the first week of classes of each semester.) You must receive written confirmation of approval.

Cancellations

The LWLC requires at least 24 hours notice of a meeting or event cancellation, except in the case of inclement weather. In unforeseen emergencies in which the library has to cancel a meeting, the library will attempt to give the group as much notice as possible.

Responsibility/Liability

Users of this space must comply with LWLC General Policies. The user must take full responsibility for the activity and must adhere to the Library's policies, rules and procedures. The library will not assume responsibility for security issues or loss of property.

Hours

All research, teaching and learning activities must be held during Library hours. Classes must end ½ hour before Library closing.

Capacity

The number of users for all activities must not exceed the capacity (see below) of the reserved space.

SPACE CAPACITY TIME LIMIT
Faculty Research Rooms
3rd floor 		1 3 hours or 1 semester
Faculty Group Study Room
3rd floor (Rm 353)		 4 3 hours

 

SPACE CAPACITY TIME LIMIT
Guest Research Office
4th Floor		 1 1 day
Information Commons
3rd Floor		 15-20 3 hours
Information Commons
5th floor		 15-20 3 hours
Seminar Room
3rd Floor (Rm 328)		 27 3 hours

Library & Personal Materials

Library materials must be checked out in advance when using this space. Book bags may be requested for search when entering this space. Personal materials and library books may NOT be left unattended in the group study or individual research rooms while in class, for extended periods of time, or overnight.

Media Equipment

All media equipment needs must be handled in advance by the library's media staff. The library will not assume responsibility for media needs at the time or during the event. The Administrative Office staff is not responsible for requesting this equipment and Library staff is not available to run AV equipment during meetings or events.

Additional Policies

Faculty Development Room, Faculty Group Study Room, Seminar Room & Information Commons (3rd & 5th floor)

Faculty Research Rooms & Guest Research Office

 

Levi Watkins Learning Center Teaching & Learning Spaces (Students) Policies and Procedures

Room Description/ Use

The LWLC provides flexible Teaching & Learning Spaces to support teaching, learning and research at ASU. The Teaching & Learning Spaces for Students in the LWLC are ideal for ASU students to conduct research, to facilitate study groups, and to develop/collaborate on presentations. These spaces include:

Multimedia Presentation Studio: ASU students can work individually or in small groups to create/view DVDs and to develop/collaborate on presentations.

Individual & Group Study Rooms: ASU students can work individually or in small groups to develop/collaborate on presentations, assignments and research.

Graduate Research Lab & Carrels: ASU graduate students can work individually or in small groups to develop/collaborate on presentations, assignments and research.

Reservations

To reserve a Teaching & Learning space, students, faculty, or staff members can reserve a room at the Information Desk with a valid ASU ID. Students must be enrolled for the current semester. Users will receive a reservation card as proof they have appropriately reserved the room. Return card to the Information Desk and sign out. Individual study rooms are first-come first served.

Responsibility/Liability

Users of this space must comply with LWLC General Policies. The user must take full responsibility for the activity and must adhere to the Library's policies, rules and procedures. The library will not assume responsibility for security issues or loss of property.

Hours

All Teaching and Learning spaces are only available during the hours the Library is open. All rooms must be vacated 10 minutes prior to closing.

Capacity/Time limit

The number of users for all activities must not exceed the capacity (see below) of the reserved space. Students, faculty and staff of ASU may reserve these spaces for up to 3 hours. Based upon availability additional time may be scheduled.

SPACE CAPACITY TIME LIMIT
Individual Study Rooms 1-2 n/a
Group Study Rooms 4-10 3 hours
Multimedia Presentation Studio
3 hours
Graduate Research Lab 7 3 hours

Library & Personal Materials

Library materials must be checked out in advance when using this space. Book bags may be requested for search when entering this space. Personal materials and library books may NOT be left unattended in the individual or group study rooms, graduate research lab or the multimedia presentation studio while in class, for extended periods of time, or overnight. Materials and personal items left unattended will be removed. Library books that are not checked out will be returned to the stacks.

Set-up and Clean-up

Do NOT add or remove furniture from the individual or group study rooms, graduate research lab or the multimedia presentation studio. The user is responsible for cleaning the space before leaving in preparation for the next person. All reserved spaces/rooms must be left in a clean and orderly condition. Failure to do so may affect future use of the space.

Additional Policies

Multimedia Presentation Studio

Individual Study Rooms

Group Study Rooms & Graduate Research Lab

Whiteboard/Chalkboard Use

Students can check out dry erase markers, chalk, and erasers from the 1st floor Information Desk.

 

Levi Watkins Learning Center

Digital Production Labs Policies and Procedures

I. Room Description/ Use

The LWLC provides the Digital Production Lab for ASU students to create audio/video productions, websites, graphic designs, and to perform scanning activities.

II. Access

The LWLC Digital Production Lab is available for use by students, faculty and staff of ASU. Computers are available on a first come, first served basis.

Digital Lab Policies

 

Levi Watkins Learning Center Archive Policies

Room Description / Use

Alabama State University (ASU) Archives is open to students, faculty, administrators, staff and the general public. The archives exist to identify and acquire, organize and preserve collections, particularly primary source materials that document the history and the internal operations of ASU. It is also the goal of the Archives to develop and catalog materials that will preserve and make accessible for study, resources relating to the people, aims, strategies, and achievements, of the modern civil rights movement, paying particular attention to those areas where civil rights activism intersects the history of ASU, and in those instances where material connect the local movement to wider civil rights initiatives. Finally, the ASU Archives will collect materials that reflect the cultural expressions of African Americans, particularly the people of Alabama.